events that engage.

from initial concept to on-the-day delivery, we offer a truly comprehensive, end-to-end service that covers every aspect of planning and delivering your event.

the ember collective guarantee:

1. complete peace of mind. a stress-free experience for you and your team throughout the whole process.

2. an exceptional experience for your attendees, sponsors and other event stakeholders.

this service includes, but is not limited to everything listed under the headings below.

pulling on over a decade of experience, we can help you to…

• define objectives, goals, and success metrics for the event.

• design relevant campaigns to achieve your specified goals.

• identify target audience(s) and attendee personas.

• set budgets and provide tools to manage costs throughout the process.

• provide templates and support for project management.

• location research and venue scouting.

• venue contract negotiation and booking.

• capacity planning and space optimisation.

• accessibility considerations.

• on-site logistics and floor plan design.

• security and safety planning.

• identifying keynote speakers, panelists, and moderators.

• speaker outreach, negotiations, and booking.

• panel discussions and workshop planning.

• developing event themes and key topics.

• speaker coordination and briefing documents.

• scriptwriting for hosts and presenters.

• creating presentations and AV materials.

• identifying potential sponsors and partners.

• sponsorship package creation.

• pitching and securing sponsorship deals.

• managing sponsor expectations and deliverables.

• ensuring sponsor visibility and benefits throughout the event.

• creative incentives to ensure sponsor and exhibitor satisfaction

• ticket pricing, including carefully considered dynamic approaches (e.g. pre-release, early bird, VIP, group rates).

• creating an online ticketing system.

• attendee registration management.

• on-site check-in and badge printing.

• handling special requests (VIP, accessibility, dietary needs).

• creating a marketing strategy and timeline.

• email campaigns and newsletter promotions.

• social media marketing and engagement.

• paid advertising and organic promotions.

• PR and media outreach.

• collaborations with industry influencers.

• website and landing page development.

• identifying and securing exhibitors.

• booth design, layout, and logistics.

• creating exhibitor packages and benefits.

• coordinating exhibitor setup and teardown.

• providing exhibitor guidelines and promotional support.

• stage design and setup.

• sound, lighting, and video production.

• live streaming and virtual event integration.

• presentation and slideshow coordination.

• technical rehearsals and troubleshooting.

• menu planning and catering selection.

• dietary restriction management.

• organising food and beverage service logistics.

• managing on-site catering teams.

• logo, theme, and brand identity creation.

• event signage and banners.

• printed materials (brochures, programs, tote bags).

• digital graphics and social media visuals.

• branded merchandise and giveaways.

• networking opportunities and icebreakers.

• gamification and interactive experiences.

• live polling and Q&A sessions.

• VIP and special guest experiences.

• attendee support and concierge services.

• ensuring wheelchair access and mobility-friendly layouts.

• providing captioning or sign language interpreters.

• offering translation services.

• designing inclusive event experiences for all attendees.

• recruiting and training event staff/volunteers.

• assigning roles and responsibilities.

• creating detailed schedules and team briefings.

• managing on-site coordination and troubleshooting.

• collecting attendee feedback and surveys.

• measuring event success against KPIs.

• compiling post-event reports and insights.

• sending thank-you messages to attendees, speakers, and sponsors.

• planning improvements for future events.